SIVBC Travel Arrangements and Policies – 2012
Sherrie Brown is this year’s Travel Coordinator: sherrie@sivbc.org.
It is assumed that ALL PLAYERS on the team will attend ALL SCHEDULED TRAVEL TOURNAMENTS and will travel on the CLUB PROVIDED ITINERARY unless their respective head coach AND the travel coordinator are notified by email before December 27, 2011. This deadline also commits you to the season ending tournament, but does not commit you to the still-to-be-determined travel itinerary which will be posted at a later date.
SEE TRAVEL EXCEPTIONS AT THE BOTTOM OF THE PAGE FOR ARRANGING OWN TRANSPORTATION FOR EXTENUATING CIRCUMSTANCES.
Player travel lists will be posted on the website. If there is an error, it is your responsibility to notify the travel coordinator immediately.
*** Travel Costs ***
All estimated travel costs are included in the fee schedule provided as part of the club-player contract. Once final travel costs are determined for each trip, adjustments to the fee schedule will be made and included in your monthly statement.
*** Chaperones***
It is assumed that the designated chaperone for each team will travel on the CLUB PROVIDED ITINERARY unless their respective head coach AND the travel coordinator are notified by email before December 27, 2011. All airline (when necessary for the trip) and hotel reservations for designated chaperones will be reserved and paid for by the club.
If the chaperone chooses not to utilize the club provided chaperone room, then the chaperone will assume all housing costs for their stay. No discount will be provided.
*** Accompanying Parent(s)***
Parents must arrange for their own hotel & airline unless they are a chaperone. All specific club itinerary (airline and hotel) information for each travel tournament will be posted on the website. Parents should contact the travel coordinator to see if additional airline tickets or hotel rooms are available.
*** TRAVEL EXCEPTIONS ***
If a player/family
- Chooses not to attend a specific travel tournament, OR
- Chooses not to travel on the club provided itinerary,
an email must be sent to their respective head coach AND the travel coordinator before December 27, 2011, indicating such. Verbal notification is NOT acceptable.
When a travel exception occurs, the financial liability and required notification to the head coach AND travel coordinator is as follows: On or after Dec 27, 2011, all fees are non-refundable.
(EXCEPTION: Season-ending tournament travel itinerary)
As always, don’t hesitate to ask if you have questions about the interpretation of our policies, are unsure of your travel status, or if there is an error on the website.