Sherrie Brown is this year’s Travel Coordinator: firstname.lastname@example.org
It is assumed that ALL PLAYERS on the team will attend ALL SCHEDULED TRAVEL TOURNAMENTS and will travel on the CLUB APPROVED ITINERARY unless their respective head coach AND the travel coordinator are notified by email before December 21, 2012. This deadline also commits you to the still to-be-determined season-ending tournament, but does not commit you to the still to-be-determined travel itinerary which will be posted at a later date.
SEE TRAVEL EXCEPTIONS AT THE BOTTOM OF THE PAGE FOR ARRANGING YOUR OWN TRANSPORTATION FOR EXTENUATING CIRCIMSTANCES.
Player travel lists will be posted on the website under Travel Tournament Itineraries. If there is an error, it is your responsibility to notify the travel coordinator immediately.
*** Travel Costs ***
All estimated travel costs are included in the fee schedule provided as part of the club-player contract. Once final travel costs are determined for the season, adjustments, if any, will be made to your last monthly statement.
*** Chaperones ***
It is assumed that the designated chaperone for each team will travel on the CLUB APPROVED ITINERARY unless their respective head coach AND the travel coordinator are notified by email before December 21, 2012. All airline (when necessary for the trip) and hotel reservations for designated chaperones (limited to “one” per team except for 12s trip to PNQ) will be reserved and paid for by the club.
If the chaperone chooses not to utilize the club provided chaperone room, then the chaperone will assume all housing costs for their stay. No discount will be provided.
*** Accompanying Parent(s) ***
Parents must arrange for their own hotel and airline unless they are a chaperone. All specific club itinerary (airline and hotel) information for each travel tournament will be posted on the website. Parents can contact the travel coordinator to see if additional airline tickets or hotel rooms are available.
*** Travel Exceptions ***
If a player/family chooses not to attend a specific travel tournament or chooses not to travel on the club provided itinerary:
If a player flies on a separate itinerary, it is their responsibility to get to the hotel or playing site to meet up with the team.
An email must be sent to their respective head coach AND the travel coordinator before December 21, 2012, indicating such. Verbal notification is NOT acceptable.
When a travel exception occurs, the financial liability and required notification to the head coach AND the travel coordinator is as follows: On or after December 21, 2012, all fees are non-refundable.
(EXCEPTION: Season-ending tournament travel itinerary)
As always, don’t hesitate to ask if you have questions about the interpretation of our policies, are unsure of your travel status, or if there is an error on the website.